Privacy Policy - Portlanddev

1. Introduction

At PortlandDev.org, we are deeply committed to upholding your right to privacy and safeguarding your personal information. This Privacy Policy outlines our practices concerning the collection, use, disclosure, and protection of data provided by or collected from visitors and users of our website. We adhere strictly to applicable data protection legislation, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), and we are dedicated to maintaining a privacy-first and secure digital environment.

2. Scope of Policy and Data Controller Role

This Privacy Policy applies to all personal data processed by us when you interact with our website at portlanddev.org. For the purposes of the GDPR and other relevant legislation, PortlandDev.org operates as the “Data Controller” with respect to the information we collect and manage. Any questions or concerns regarding this Policy or our data handling practices should be directed to our support email: [email protected].

3. Categories of Personal Data We Process

We may collect and process the following categories of personal data:

a. Usage Data – Information about how you interact with our website, including IP address, browser type, operating system, referral URLs, pages viewed, and session durations.

b. Account Data – Data you provide when creating or managing an account, such as your name, residential address, email address, and telephone number.

c. Profile Data – Information related to your preferences, behavior on our site, past purchases, and other interactions which help us personalize your experience.

d. Communication Data – Records of communications, including emails, support queries, contact form submissions, and related correspondence.

e. Technical Data – Device-specific data such as hardware model, system configurations, operating system version, unique device identifiers, and diagnostic logs.

f. Transaction Data – Details regarding purchases or transactions made via our website, including billing addresses, payment methods, shipping information, and confirmations.

g. Preference Data – Marketing and communication preferences, consent statements, interest indications, and related marketing profile information.

4. Legal Bases for Processing Personal Data

We process personal data based on one or more of the following legal grounds, as permitted under applicable data privacy laws:

– Consent: Where you have expressly given your consent (e.g., subscribing to a newsletter or accepting cookies).
– Contract: When processing is necessary to fulfill a contract or to take steps prior to entering into one (e.g., processing a purchase).
– Legitimate Interests: To pursue our legitimate interests, such as enhancing our website’s usability, responding to inquiries, or preventing fraud, provided such interests are not overridden by your rights.
– Compliance with Legal Obligations: Where we are legally required to process your data.

5. Your Rights

Subject to applicable law, you may exercise the following rights regarding your personal information:

– Right of Access: Obtain a copy of the personal data we hold about you.
– Right to Rectification: Request corrections to inaccurate or incomplete information.
– Right to Erasure: Request deletion of your data where there is no valid reason to retain it.
– Right to Restrict Processing: Limit how your personal data is used under certain circumstances.
– Right to Data Portability: Receive your personal data in a structured, commonly used, and machine-readable format and transfer it to another controller.
– Right to Object: Object to processing based on legitimate interests or direct marketing.
– Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, you may contact us at [email protected].

6. Security Measures

We implement industry-standard technical and organizational measures to protect your personal data from accidental loss, unauthorized access, use, alteration, or disclosure. These include:

– Encryption protocols for data in transit and at rest
– Role-based access control limiting access to authorized personnel
– Secure backup and disaster recovery systems
– Regular security training for staff and contractors
– Periodic review of cybersecurity strategies

7. International Transfers

If we transfer your data outside the European Economic Area (EEA) or other jurisdictions with differing data protection standards, we take appropriate steps to ensure adequate protections are in place. These include using Standard Contractual Clauses approved by the European Commission or relying on adequacy decisions where applicable.

8. Data Retention

We retain personal data only for as long as necessary for the purposes described in this Privacy Policy, including to comply with legal obligations, resolve disputes, and enforce agreements. Retention periods are determined based on:

– Usage Data: retained for up to 12 months for analytics and website optimization
– Account Data: retained as long as the account is active, plus up to 6 years for tax and legal compliance
– Profile and Preference Data: retained for up to 24 months after your last interaction with us
– Communication & Support Data: retained for 3 years to maintain service continuity
– Transaction Data: retained for 7 years for accounting and audit purposes
– Technical Data: retained up to 12 months for troubleshooting and security

9. Cookie Policy

We use cookies and similar technologies to improve your experience on portlanddev.org. Cookies are small text files stored on your device that help us recognize returning visitors, analyze traffic, remember preferences, and enhance security. Categories include:

– Essential Cookies: Required for basic site functionality and access to secure areas.
– Functional Cookies: Allow the site to remember choices (e.g., language settings).
– Analytics Cookies: Help us understand how visitors use the website to improve performance.
– Performance Cookies: Monitor site responsiveness and user experience metrics.

10. Cookie Management and Compliance with GDPR & CCPA

You have full control over your cookie preferences. Upon visiting our website, you will be prompted to set or adjust your cookie choices via a consent banner. You can also disable or remove cookies through your browser settings. We honor Do Not Track signals and comply with opt-out mechanisms aligned with GDPR and CCPA requirements.

To manage your cookie preferences or revoke consent, refer to the cookie settings link available on all pages of portlanddev.org.

11. Special Protections for Children

PortlandDev.org does not knowingly collect or solicit personal information from individuals under the age of 13. If we become aware that personal data has been collected from a child under the age of 13 without verified parental consent, we will promptly delete that information. Parents and guardians noticing such data collection should contact us immediately at [email protected].

12. Policy Updates and Notifications

We may revise this Privacy Policy from time to time to reflect changes in our legal obligations or operational practices. Any material changes will be posted on this web page and, where appropriate, communicated to you through other means. By continuing to access or use portlanddev.org after changes become effective, you agree to be bound by the revised Policy.

13. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or the treatment of your personal information, please contact us at:

Email: [email protected]
Website: https://portlanddev.org

We are committed to upholding your privacy rights and ensuring transparency in how your data is managed. For all privacy-related matters, please don’t hesitate to reach out.